Managing payroll is an essential but often challenging task for small businesses. At J&R Accounting, we understand that handling payroll can be time-consuming, complex, and overwhelming, especially as your business grows.
That’s why we offer comprehensive payroll services designed to streamline the process, ensure accuracy, and keep your business compliant with ever-changing tax regulations. We cover every aspect of payroll management, from calculating wages and handling tax withholdings to preparing end-of-year documents.
Our payroll services are designed with small businesses in mind. We focus on providing timely, reliable, and compliant payroll solutions that free you to focus on running your business, while we handle the details.
Based in Franklin, we are proud to serve our local community with bilingual support available in English and Spanish.
Payroll Services
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We take pride in delivering payroll solutions that go beyond simply processing paychecks. Our approach to payroll is rooted in precision, efficiency, and a deep understanding of the needs of small businesses. Here’s why J&R Accounting is Franklin’s top choice for payroll services:
Accuracy and Reliability
When it comes to payroll, accuracy is essential. Errors in payroll can result in costly penalties, damaged employee trust, and compliance issues. Our payroll team is dedicated to providing precise and consistent payroll services, ensuring that your employees are paid correctly and on time, every time.
Comprehensive Compliance
Payroll compliance is more complex than ever, with strict regulations at the federal, state, and local levels. We keep up with the latest payroll laws and tax requirements, ensuring that your business remains compliant and avoiding costly mistakes.
Personalized Support for Small Businesses
Unlike larger firms that may offer generic payroll solutions, we customize our payroll services to meet the specific needs of your business. We understand that every business has unique payroll requirements, and we work closely with you to ensure our solutions align with your goals, industry, and workforce.
Bilingual Services in English and Spanish
We are proud to offer bilingual support to make payroll services accessible to our Spanish-speaking clients. Clear communication is essential in payroll, and our team is here to answer questions, explain processes, and ensure you feel confident in managing payroll.
Payroll Processing
Payroll processing is at the core of our payroll services, covering everything from calculating wages and overtime to issuing paychecks. Our payroll processing service ensures that your employees receive accurate, timely payments and that your business remains compliant with all wage and hour laws.
Direct Deposit and Check Issuance: We offer both direct deposit and check issuance options, allowing you to choose the payment method that works best for your team.
Hourly and Salaried Employees: Whether you have hourly employees, salaried staff, or a mix, we manage wage calculations to ensure accurate payments.
Overtime and Bonuses: We calculate overtime pay in compliance with federal and state regulations and can process any additional compensation, such as bonuses or commissions.
Employee Tax Withholding
Calculating and withholding the correct amount of taxes is a critical part of payroll. We handle all aspects of tax withholding, ensuring compliance with federal, state, and local tax requirements. This includes Social Security, Medicare, income tax withholdings, and any other applicable taxes.
Federal and State Income Taxes: We calculate and withhold the appropriate amount of federal and state income taxes from each employee’s paycheck.
FICA Contributions: We handle the calculation and withholding of Social Security and Medicare taxes, ensuring compliance with FICA regulations.
Local Taxes: If your business operates in an area with local payroll taxes, we ensure these are accurately calculated and withheld.
Our tax withholding services reduce the risk of errors and ensure your payroll taxes are compliant, so you can avoid penalties and ensure accurate tax reporting.
Payroll Tax Filing
Keeping up with payroll tax filing deadlines can be a significant burden for small businesses. We take care of all payroll tax filings, ensuring they are accurate and submitted on time to avoid penalties. Our payroll tax filing services cover federal, state, and local filings, so you can rest assured that all tax obligations are handled seamlessly.
End-of-Year Reporting: We handle end-of-year payroll tax filings, including preparation of W-2 and 1099 forms for your employees and contractors, so tax season is stress-free.
Quarterly and Annual Filings: We prepare and submit required payroll tax forms, including Form 941 for quarterly filings and Form 940 for annual filings, to ensure full compliance.
State-Specific Filings: Different states have varying tax filing requirements, and our team ensures that your payroll taxes are filed accurately according to your state’s regulations.
Wage Garnishments & Deductions
If your business has employees with wage garnishments or other deductions, managing these accurately is crucial. Our team handles garnishments and deductions in accordance with legal requirements, ensuring that payments are processed correctly and that your business remains compliant.
Court-Ordered Garnishments: We process court-ordered wage garnishments, including child support, tax levies, and creditor garnishments, ensuring compliance with all applicable laws.
Voluntary Deductions: Our payroll system can accommodate voluntary deductions such as retirement contributions, health insurance premiums, and other benefits, making it easy for you to offer competitive benefits packages.
With J&R Accounting managing garnishments and deductions, you can rest assured that all payroll obligations are handled accurately and in compliance with legal requirements.
Paid Time Off (PTO) Tracking
Managing employee benefits and paid time off can be challenging, especially as your workforce grows. Our payroll services include tracking and managing employee benefits, such as health insurance, retirement contributions, and paid time off.
Benefits Management: Our system can manage deductions for employee benefits, making it easier for you to offer comprehensive benefits packages and remain competitive in attracting and retaining talent.
PTO Tracking: We keep accurate records of accrued and used PTO, allowing you to track vacation, sick leave, and other forms of paid leave.
New Hire Reporting
Complying with new hire reporting requirements is an important part of payroll. We handle all necessary new hire reporting to federal and state agencies, ensuring that your business remains compliant with workforce regulations.
Onboarding Assistance: We assist with the onboarding process by setting up new employees in the payroll system, ensuring they receive timely and accurate payments from their first day on the job.
New Hire Reporting: We submit all required information to state agencies for new hires, helping you stay compliant with new hire reporting requirements.
Payroll Reporting & Analytics
Payroll reports provide critical insights into your business’s labor costs, helping you make informed decisions and manage your budget. Our payroll reporting services include customized reports that give you a detailed view of your payroll expenses, tax liabilities, and more.
Tax Liability Reports: We generate reports that show your payroll tax liabilities, helping you stay prepared for upcoming tax filings and payments.
Payroll Summary Reports: We provide payroll summary reports that detail total wages, deductions, and tax liabilities for each pay period, giving you a comprehensive view of your payroll expenses.
Employee Earning Reports: Our reports provide a breakdown of each employee’s earnings, deductions, and withholdings, ensuring transparency and accuracy in payroll records.
Year-End Payroll & Tax Documents
Preparing for year-end payroll and tax documentation can be a daunting task, but with J&R Accounting, we make it simple. Our year-end payroll services ensure that all necessary documents are prepared accurately and on time, so you and your employees are ready for tax season.
Tax Preparation Support: Our payroll tax experts are available to assist with any questions or concerns you may have about year-end payroll taxes, ensuring a smooth and hassle-free close to the year.
W-2 and 1099 Preparation: We prepare and distribute W-2s for employees and 1099s for contractors, ensuring that each form is accurate and compliant with IRS regulations.
Year-End Payroll Summary: We provide a comprehensive summary of your annual payroll expenses, tax payments, and other key metrics, giving you a clear picture of your payroll costs for the year.
